Photos: Karina Titova, Sweden 2019
This section is for students already selected for Erasmus student exchange by their faculty at UT. Please find information on how to organize your steps from meeting the requirements of the host university until returing to UT below. Students planning to apply for study abroad please see the section for applicants.
The host university makes the final decision about whether or not to admit you. The process goes as follows:
Take a careful look at the host university's webpage to find out when the document submission deadline is for exchange studies. This information is usually found in the section for incoming exchange students. Generally, the deadlines range from the end of March until June. Students who wish to study abroad during the spring semester must generally submit their documents during the autumn semester (September to January, approximately). Contact the host university directly to get specific information about what documents must be submitted and in what form (e.g., email vs. regular mail); do not expect the host university to contact you. The most commonly requested application documents are:
NB! On your learning agreement, you will need to indicate your current field of study. Each field of study has its own code (e.g., 0421 for law, 0312 for political science and civics, etc.). See this document for a complete list of the codes. The institutional Erasmus code of University of Tartu is EE TARTU02. Please see the list of partners for the institutional codes of the host universities.
You will often be asked for the signature of a representative of the university as well as your own signature. You are responsible for sending the documents to the host university in the manner that they require.
After the host university reviews all of your documents and forms, they will send a notification about their admissions decision. If you are admitted, you will most likely receive an official letter of acceptance. The host university may take 1-1.5 months to make a decision. Please do not dispose of the acceptance letter.
NB! If you decide for any reason not to take part in the Erasmus+ program after you have already been nominated, notify the University of Tartu immediately by sending a digitally-signed text document explaining your decision to erasmus [ät] ut.ee or bring it in person to the Study Abroad Centre. You must also notify the host university and your department's Erasmus coordinator.
Please keep in mind that while you are studying abroad, your studies at the University of Tartu are still in progress and any courses you take abroad are counted toward your curriculum at UT. The general rules for all aspects of studying abroad (the number of credits to be taken, etc.) are established at the university-wide level (by the Study Regulations document).
Read the most relevant information about the University's study abroad regulations here!
Before the beginning of your studies abroad, you must conclude a learning agreement in which the University of Tartu and the receiving university will confirm the suitability of the courses that you have chosen to take while abroad. This signed three-party agreement must be submitted to your dean's office (or Institute/College/School, if you are a student of the Faculty of Social Sciences) at the latest before the beginning of your studies abroad. However, since many universities ask for the signed learning agreement during the aplication process, you should begin collecting the necessary signatures as early as possible. On the basis of the three-party learning agreement (signed by you, the host university, and your academic unit's dean's office), your status in the SIS will be changed to reflect the fact that you are studying abroad.
Be sure you understand the process for coordinating your course selection with your department and with the host university, and remember that your learning agreement must be accompanied by a study plan and a decision from the University of Tartu's VÕTA (RPL - Recognition of Prior Learning) Committee. The learning agreement can be signed only after the study plan has been approved. For more information on these steps, see here.
Before heading abroad, find out whether you will be able to get a spot in a student dormitory or if you will have to make your own housing arrangements. Reserving a spot in a dormitory usually requires sending in an application before a certain deadline and/or paying a deposit/application fee. Even if the university you are going to does not provide student housing, they may be able to offer you tips on how to find a place to live on your own. While you may use your Erasmus scholarship to pay for housing, it is not directly paid for by the programme, so be sure you have a good idea of your monthly costs. Do not hesitate to ask the receiving university for information or assistance.
The Online Linguistic Support (OLS) language assessment is meant to support Erasmus+ participants' language studies. The OLS exam allows you to gauge your level of proficiency in the language of instruction of your host university abroad; you can also take online language courses to improve your skills. Here are the terms of the OLS test:
You will receive access to the OLS test after you begin the process of signing your Erasmus+ grant agreement.
Before the beginning of your studies abroad, you must sign your Erasmus grant agreement. This agreement stipulates your rights and obligations as a participant, the exact period during which you will be studying abroad, and the size of your scholarship. You may sign the agreement:
Eighty percent (80%) of the total sum of your stipend will be transferred to your Estonian bank account, usually a week or two after your agreement has been signed. The Learning Agreement is an annex to the grant agreement -- i.e., the grant is given so that you can complete the courses specified in the Learning Agreement. The Erasmus+ student charter is another annex to the grant agreement.
Erasmus+ scholarshipThe scholarship is meant to help you cover the expenses you will incur while abroad but will not necessarily cover all of them, so be prepared to cover a certain portion of the costs yourself. Erasmus+ program does not grant participants with the scholarship in case of distance learning without moving to the host country. In order to grant blended mobility (virtual mobility at distance combined with physical mobility period) the period where participant is present at the host country must be at least 3 consecutive months (only the period of pshysical mobility will be granted). In case of virtual (web-based) mobility carried out on spot it is upmost important to make sure the receiving university supports student's choice to move to the campus and is ready to confirm the presence as part of the exchange reports.
The European Commission's grant amounts for academic year 2020/21 for UT students studying abroad are the following:
Group of receiving countries
Countries with high cost of living
Ireland, Island, Liechtenstein, Luxembourg, Norway, Sweden, Finland, Denmark, United Kingdom.
520 euros per month (30 days in month)
Countries with low cost of living
Bulgaria, Croatia, Macedonia (FYROM), Lithuania, Latvia, Poland, Rumenia, Slovakia, Slovenia, Czech Republic, Turkey, Hungary.
470 euros per month (30 days in month)
Higher Erasmus+ grant for students with disadvantaged backgroundYou are entitled to apply for an additional 200 euros per month if you fulfill one of the following conditions:
Your application must be accompanied by:
These documents must be submitted to the Erasmus Student Exchange Coordinator when signing the Erasmus grant agreement or by the deadline specified by the Coordinator.
Erasmus+ additional grant for the students with special needs
Students with physical, mental or health-related special needs may apply for a grant in addition to the regular Erasmus+ study mobility grant. In anticipation of your Erasmus+ mobility, you must indicate your needs and foreseen extra costs associated with your physical, mental or health-related special needs in order to apply for the Erasmus+ special needs support grant. Areas that could be eligible for support linked to your Erasmus+ mobility, according to individual needs, include but are not limited to: adapted accommodation, travel assistance, medical care, medical support equipment, modified learning materials, an accompanying person, etc. If any of these conditions apply to you, please contact the Erasmus Student Exchange Coordinator and explain your condition and possible associated costs.
Estonian government co-financing
Erasmus+ participants who are students of Estonian universities receive co-financing from the Estonian government. In determining the amount of each government stipend, the University of Tartu takes into account the total amount of money allotted to the university and the number of students studying abroad during the period of financing. If there is money left over, the university may increase the stipend, with the stipulation that the final amount of support may not exceed the maximum of 200 euros/month. In allotting the leftover money, the cost of living in the student’s destination country and length of the student’s studies abroad may be taken into consideration. To allot this stipend, we sign a contract similar to the Erasmus+ grant agreement; it does not have to be applied for separately. The size of this stipend during previous years has been 300-450 euros (300 euros one-time paymant for 2020/21 academic year).
The start and end dates of your studies abroad must be indicated in your learning agreement and Erasmus+ grant agreement prior to your departure. The start date of your mobility period is considered to be the first day that you need to be present at the receiving institution to attend courses. The end date of the period abroad is the last day on which you need to be present at the receiving institution. Keep in mind that the duration of your mobility must be no shorter than 3 months and must enable you to complete the courses specified in your learning agreement. All changes to the length of your mobility must be reflected in your learning agreement and your grant agreement.
If you decide that you would like to prolong your studies abroad, keep the following in mind:
Be sure that you will be able to take on the University of Tartu's minimal course load during the second semester (15 ECTS) and that your studies abroad fit into an academic year at the University of Tartu.
Application for prolongation
The application must be submitted no later than one month prior to the ending date of your studies abroad specified in your grant agreement. Find out from the host institution if they have their own deadline for the prolongation of studies abroad (if it is earlier, follow this deadline).
In order to apply, submit the following documents to the Erasmus Departmental Coordinator of your academic unit (through whom you applied for the programme):
Each academic unit makes its own decision on whether or not to permit students to prolong their study period, taking into account the following: the amount of time specified in the inter-university cooperation agreement (incl. in terms of the number of months); the student's motivation and plans; the student's ability to complete his or her curriculum, etc. In the event of a positive decision the Coordinator communicates an application with the consent of the unit to the Erasmus Student Exchange Coordinator at the Study Abroad Centre. The Departmental Coordinator informs the student of a negative decision.
Formalisation of prolongation
The learning agreement is not just a list of courses but an official commitment. If necessary, you have 7 weeks at the beginning of your studies abroad to make changes to your learning agreement. If you are abroad for more than one semester, you may also modify your course selection for the second semester at the beginning of the second semester. After the deadline has passed, you are obliged to attend all of the courses agreed upon in your learning agreement.
Accordingly, upon your return to the University of Tartu, the transcript of the courses you completed while abroad and your learning agreement (with the annexes) must match. More information on making the changes and the forms you must use is available here.
After finishing your studies abroad, within 1 month you have to submit the following documents to the Erasmus Student Exchange Coordinator at the Study Abroad Centre:
The university shall have 45 calendar days after receiving the last part of your reports to make the balance payment or to issue a recovery order in case a reimbursement is due.
In order to get credit for the subjects taken abroad as part of your own study programme at the University of Tartu, you should submit your transcript of records to the academic unit at UT with which you signed your Learning Agreement and Study Plan. This is also an important requirement of UT's study abroad regulations and the results must be submitted within 8 weeks following the end of your studies abroad (according to the study period indicated in the SIS). Any questions or concerns on this matter should be directed to your academic unit's academic specialists or the RPL (VÕTA) committee.